One shelf. One stock count.
For ServiceM8 businesses that sell parts over a counter and fit the same parts on jobs. POS Sync keeps your parts in your Square POS and takes them off when a ServiceM8 job is completed, so the counter and the workshop stop keeping two counts that drift apart.
In pilot at Tune Cycles · Square for Retail first
Four steps. Inventory only.
No payments, invoices, quotes or client details ever cross over.
- 01
Your parts go into the POS
Materials you mark as stocked in ServiceM8 are created in Square with their name, item number, barcode, counter price and the right tax.
- 02
Job parts come off the shelf
When a job is marked completed, its parts come off the POS stock count, once per job line. Edits made after completion are corrected line by line.
- 03
Reorder levels from real jobs
Low-stock levels set in Square from your own completed-job history. Square places any orders; POS Sync doesn't.
- 04
Shelf count back to ServiceM8
The count from the POS written back to the material in ServiceM8, skipping items your accounting system tracks. Planned, not yet running.
It runs on Square's free plan for a single location. Purchase orders and more than one location need Square for Retail Plus, and then POS Sync's reorder levels drive Square's own purchase orders.
A counter and a workshop.
ServiceM8 businesses that sell the same parts over the counter as their technicians fit on jobs.
- Locksmiths
- Bike and eBike workshops
- Mower and small-engine dealers
- Pool and spa services
- Phone and computer repairers
- Appliance repairers
- Mobility equipment suppliers
- BBQ, gas and heating stores
- Security and CCTV installers
- Marine services
- Auto-electrical and 4WD fitters
- Sewing machine and vacuum repairers
A weak fit for trades with no counter, such as most electricians, plumbers and air-conditioning businesses. Their stock lives in vans, and each van as a Square location needs Square for Retail Plus.
What it never touches.
No payments
It never takes, records or moves a payment. Job payments stay in ServiceM8.
No jobs, quotes or invoices in the POS
It creates nothing in the POS except items, low-stock levels and stock deductions.
No client details
Client names, addresses, contacts, notes, photos and invoices are never sent anywhere.
Kept small, deleted on request
It keeps only its access tokens and a run log of job number, item and quantity, on Google Cloud in Sydney. Both are deleted when you disconnect, or when you ask.
The figures your accountant asks for.
Stock value each month
Shelf counts valued at your ServiceM8 purchase cost, ex tax, ready for the month-end journal.
A health page
What moved, what is running low, and any job edited after it was settled.
More POS systems to come
Square first. Lightspeed and Shopify POS are next on the list.
POS Sync questions.
Can we use it now?+
It's in pilot at Tune Cycles, our own workshop. We're adding businesses one at a time. Book fifteen minutes and we'll tell you whether yours fits the pilot.
Is it a ServiceM8 add-on?+
No. It connects to ServiceM8 and to Square with your permission on both, and has no screens inside ServiceM8.
Do we need Square for Retail Plus?+
Not to start. The free plan covers one location. Plus is needed for purchase orders and more than one location.
What does it cost?+
Pricing is set when the pilot ends. Pilot businesses hear first.
Two counts. Make it one.
Fifteen minutes. Tell us how your counter and your jobs share stock, and we'll tell you whether POS Sync fits.
Hayden Nosatti · Leadout · Sydney